Job Description
Overview
We are seeking a professional, organized, and personable Receptionist to serve as the first point of contact for clients, visitors, and staff in a busy legal environment in Dublin. This role is ideal for someone who thrives in a polished, fast-paced office setting and takes pride in delivering exceptional front-desk support while maintaining a high standard of confidentiality and professionalism.
As the Receptionist, you will play an important role in creating a welcoming client experience, supporting day-to-day office operations, and ensuring smooth communication across the firm. You will work closely with legal and administrative teams to manage inquiries, coordinate meetings, and keep the front office running efficiently.
Day-to-Day Responsibilities
- Greet clients, visitors, and callers in a courteous and professional manner.
- Manage incoming calls, emails, and general inquiries, directing them to the appropriate person or department.
- Maintain the reception area, meeting rooms, and common spaces to a high professional standard.
- Schedule appointments, meetings, and conference room bookings.
- Receive, sort, and distribute incoming mail, deliveries, and courier items.
- Assist with basic administrative tasks such as filing, scanning, data entry, and document preparation.
- Coordinate visitor sign-in procedures and uphold office security and confidentiality protocols.
- Support legal and administrative staff with ad hoc office tasks as needed.
What Makes This Role Unique
This is a client-facing role at the heart of a professional legal office, where attention to detail, discretion, and strong interpersonal skills are essential. You will be part of a respected environment where your contribution directly impacts the client experience and the smooth operation of the firm. For someone who enjoys structure, professionalism, and being a trusted point of contact, this role offers a rewarding opportunity to build experience in a legal setting.
Requirements
- Previous experience in a receptionist, front desk, or administrative support role, ideally in a professional services or legal environment.
- Excellent verbal and written communication skills.
- Strong interpersonal skills with a professional, welcoming, and polished manner.
- Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
- Ability to manage multiple priorities in a busy office while remaining calm and organized.
- High level of discretion and the ability to handle confidential information appropriately.
- Strong attention to detail and good time management skills.
- Experience with scheduling systems, phone systems, or visitor management tools is an advantage.
- Fluency in English; additional language skills are a plus.
- Ability to work on-site in Dublin, Ireland.
Benefits
- Competitive salary aligned with experience and market standards in Dublin.
- Professional and supportive working environment.
- Opportunity to gain experience in a respected legal setting.
- Structured working hours and stable full-time employment.
- Training and onboarding to support success in the role.
- Exposure to a client-facing, high-standard office environment.
- Paid annual leave and standard employment benefits in line with company policy.